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Adding Paradata About Records Processes via Information Control Plans

In: Perspectives on Paradata

Author

Listed:
  • Saara Packalén

    (University of Eastern Finland)

  • Pekka Henttonen

    (Tampere University)

Abstract

To ensure evidence and to control systematically records’ life span in digital environment, we need additional data about records’ background, history, and actions creating those records. National and international specifications typically set requirements for metadata and functionality that an electronic records management system must have. Creation of metadata is resource consuming. One solution to this problem is to hide and automate records management processes. The chapter examines how this has been done in Finnish public administration. Firstly, the chapter contributes to discussion about description of records management processes and adds understanding of possibilities for adding metadata to records. Secondly, we aim to stir up interest toward the use of a concept paradata in recordkeeping and invite discussion of benefits of understanding some of recordkeeping metadata as paradata. While paradata is not an established term in archives and records management, it is a befitting concept to describe information that is gathered about records during their life span.

Suggested Citation

  • Saara Packalén & Pekka Henttonen, 2024. "Adding Paradata About Records Processes via Information Control Plans," Knowledge Management and Organizational Learning, in: Isto Huvila & Lisa Andersson & Olle Sköld (ed.), Perspectives on Paradata, pages 215-232, Springer.
    • Handle: RePEc:spr:kmochp:978-3-031-53946-6_12
    DOI: 10.1007/978-3-031-53946-6_12
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