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Conference scheduling — A personalized approach

Author

Listed:
  • Vangerven, Bart
  • Ficker, Annette M.C.
  • Goossens, Dries R.
  • Passchyn, Ward
  • Spieksma, Frits C.R.
  • Woeginger, Gerhard J.

Abstract

Scientific conferences have become an essential part of academic research and require significant investments (e.g. time and money) from their participants. It falls upon the organizers to develop a schedule that allows the participants to attend the talks of their interest. We present a combined approach of assigning talks to rooms and time slots, grouping talks into sessions, and deciding on an optimal itinerary for each participant. Our goal is to maximize attendance, taking into account the common practice of session hopping. On a secondary level, we accommodate presenters’ availabilities. We use a hierarchical optimization approach, sequentially solving integer programming models, which has been applied to construct the schedule of the MathSport (2013), MAPSP (2015 and 2017) and ORBEL (2017) conferences.

Suggested Citation

  • Vangerven, Bart & Ficker, Annette M.C. & Goossens, Dries R. & Passchyn, Ward & Spieksma, Frits C.R. & Woeginger, Gerhard J., 2018. "Conference scheduling — A personalized approach," Omega, Elsevier, vol. 81(C), pages 38-47.
    • Handle: RePEc:eee:jomega:v:81:y:2018:i:c:p:38-47
    DOI: 10.1016/j.omega.2017.09.007
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    References listed on IDEAS

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    1. Potthoff, Richard F & Munger, Michael C, 2003. "Use of Integer Programming to Optimize the Scheduling of Panels at Annual Meetings of the Public Choice Society," Public Choice, Springer, vol. 117(1-2), pages 163-175, October.
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    5. Richard Potthoff & Steven Brams, 2007. "Scheduling of panels by integer programming: Results for the 2005 and 2006 New Orleans meetings," Public Choice, Springer, vol. 131(3), pages 465-468, June.
    6. M G Nicholls, 2007. "A small-to-medium-sized conference scheduling heuristic incorporating presenter and limited attendee preferences," Journal of the Operational Research Society, Palgrave Macmillan;The OR Society, vol. 58(3), pages 301-308, March.
    7. A. T. Ernst & R. G. J. Mills & P. Welgama, 2003. "Scheduling Appointments at Trade Events for the Australian Tourist Commission," Interfaces, INFORMS, vol. 33(3), pages 12-23, June.
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    Cited by:

    1. Christian Ackermann & Felix Hahne & Julia Rieck, 2022. "Matching and Scheduling of Student-Company-Talks for a University IT-Speed Dating Event," SN Operations Research Forum, Springer, vol. 3(3), pages 1-29, September.
    2. Bulhões, Teobaldo & Correia, Rubens & Subramanian, Anand, 2022. "Conference scheduling: A clustering-based approach," European Journal of Operational Research, Elsevier, vol. 297(1), pages 15-26.

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