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Improving records management to promote transparency and prevent corruption

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  • Casadesús de Mingo, Anahí
  • Cerrillo-i-Martínez, Agustí

Abstract

This paper pursues to show how regulation can facilitate the incorporation of transparency obligations into a record’s lifecycle (transparency by design) to prevent the occurrence of any risk of corruption associated with the management of the information created by a public administration (missing or disappearance of information, lack of evidence, modification of documents, etc.). The paper analyses the mechanisms available to Spain’s public administrations for managing these irregularities in records management though the raft of regulations and protocols that have been approved in the country. It assesses how the lack of specific regulations providing for transparency by design currently represents a limitation on the role of records management as a tool for preventing and fighting corruption. The paper shows that there is a need to guarantee proper records management, which includes transparency throughout a record’s lifecycle. It concludes that legislation assessed does not properly reflect these ideals. Nevertheless, this concern is only partially and insufficiently reflected in legislation. Legislators usually ignore the instrumental and methodological fundamentals of records management. Therefore, there is a need to update legislation on archives and records management with regard to access to information, transparency and accountability.

Suggested Citation

  • Casadesús de Mingo, Anahí & Cerrillo-i-Martínez, Agustí, 2018. "Improving records management to promote transparency and prevent corruption," International Journal of Information Management, Elsevier, vol. 38(1), pages 256-261.
  • Handle: RePEc:eee:ininma:v:38:y:2018:i:1:p:256-261
    DOI: 10.1016/j.ijinfomgt.2017.09.005
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    References listed on IDEAS

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    1. Kaufmann, Daniel, 2005. "Myths and Realities of Governance and Corruption," MPRA Paper 8089, University Library of Munich, Germany.
    2. Leonid Peisakhin & Paul Pinto, 2010. "Is transparency an effective anti‐corruption strategy? Evidence from a field experiment in India," Regulation & Governance, John Wiley & Sons, vol. 4(3), pages 261-280, September.
    3. Cordis, Adriana S. & Warren, Patrick L., 2014. "Sunshine as disinfectant: The effect of state Freedom of Information Act laws on public corruption," Journal of Public Economics, Elsevier, vol. 115(C), pages 18-36.
    4. Kaufmann, Daniel & Bellver, Ana, 2005. "Transparenting Transparency: Intial Empirics and Policy Applications," MPRA Paper 8188, University Library of Munich, Germany.
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    Cited by:

    1. Daniel Barredo Ibáñez & Pedro Molina Rodríguez-Navas & Narcisa Jessenia Medranda Morales & Vanessa Rodríguez Breijo, 2021. "Health Transparency and Communication on the Government Websites of Ibero-American Countries: The Cases of Chile, Colombia, Ecuador, and Spain," IJERPH, MDPI, vol. 18(12), pages 1-16, June.
    2. M. Rum & Muhammad Basir-Cyio & Sulbadana & Nawawi Natsir, & Rahmat Bakri, 2021. "The Policy of Law Politics on Corruption Eradication in Indonesia and Its Implementation in Central Sulawesi Province," International Journal of Research and Innovation in Social Science, International Journal of Research and Innovation in Social Science (IJRISS), vol. 5(5), pages 236-243, May.

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