A method for optimizing text preprocessing and text classification using multiple cycles of learning with an application on shipbrokers emails

Optimizing text preprocessing and text classification algorithms is an important, everyday task in large organizations and companies and it usually involves a labor-intensive and time-consuming effort. For example, the filtering and sorting of a large number of electronic mails (emails) are crucial to keeping track of the received information and converting it automatically into useful and profitable knowledge. Business emails are often unstructured, noisy, and with many abbreviations and acronyms, which makes their handling a challenging procedure. To overcome those challenges, a two-step classification approach is proposed, along with a two-cycle labeling procedure in order to speed up the labeling process. Every step incorporates a heuristic classification approach to assign emails to predefined classes by comparing several classification and text vectorization algorithms. These algorithms are compared and evaluated using the F1 score and balanced accuracy. The implementation of the proposed algorithm is demonstrated in a shipbroker agent operating in Greece with excellent performance, improving organization and administration while reducing expenses.