The challenges and potentials of utilizing building information modelling in facility management: the case of the Center for Properties and Facilities of the University of Helsinki

Despite the promise of using building information modelling (BIM) during the whole life cycle of a building, there are only few studies of the actual uses of BIM and other information systems in facility management. We contribute to the discussion by analysing the Center for Properties and Facilities of the University of Helsinki. We ask (1) what kind of information tools for facility management the maintenance personnel use; (2) how the design data was handed over in the University's central library project; and (3) how designers and facility managers find the possibilities of integrating BIM models and maintenance information systems. In the library project, the data was handed over and archived for potential later use. The information for the maintenance manual, however, was collected separately by an outside consultant. The designers thought that models should be simplified to meet the needs of the maintenance. The representatives of the Center did not see that uses of BIM models would provide a significant added value in relation to the potential provided by the maintenance information systems already in use. They found as a possible next step the transfer of some information from BIM models to their facility management and maintenance systems. A partial, stepwise integration of the systems seems to be a realistic way forward.