An Architectural Approach of a Web-Based Monitoring System for Efficient Internship Time Tracking

Internships bridge the gap between academic learning and professional experience, yet traditional time-tracking methods often lead to inefficiencies, inaccuracies, and administrative burdens. This study presented the development of a web-based monitoring system designed to enhance the accuracy and efficiency of internship time tracking. Utilizing Laravel, PHP, HTML, and Tailwind CSS, the system provided a user-friendly platform for student interns, subject teachers, and coordinators, enabling real-time logging, automated reporting, and streamlined progress monitoring. Implemented following the Agile methodology, the system was evaluated through structured surveys, interviews, and usability testing involving 50 respondents, including student interns, a subject teacher, an Information Technologist expert, and an internship coordinator. Results indicated that the system significantly reduced human error, improved tracking efficiency, and enhanced compliance with internship requirements. Additionally, automated reporting minimized administrative workload, while real-time tracking improved transparency and accountability. The system’s three-tier architecture ensured scalability, flexibility, and secure data management. By replacing manual record-keeping with a scalable, automated solution, this study contributed to the advancement of internship management in academic institutions, offering a more reliable and transparent approach to monitoring student internship performance. These findings demonstrated that a web-based solution could modernize internship tracking, optimize administrative processes, and improve the overall effectiveness of internship programs.